Photos help for the general public

This will be formatted using a FAQ approach.

How do I get to the Photos Section?
You can tell if you are already there by looking for "Home » Photos" in the upper-left corner under the menu. If you are NOT already in the Photos section, click on the Photos menu in the blue strip at the top. Then, click on Browse photos.
How do I see all the photos containing a particular person?
Get into the Photos section first (see previous item for guidance), then click on Photo Subsets link across the top if you don't already see Subsets of Photos heading. Once there, click on Person in a photo link, and then choose the desired person and click on the name. (Clicking on the [id] following the name tells you more about the person.) Note that these will only show those photos that have already been processed and have names assigned to them.
How do I see all the photos from a particular event?
Here, the events are called "groupings". Follow the process above to get to Subsets of Photos and then choose the Grouping link. Then choose the event or topic of interest. Note that these groupings may or may not be complete since not all the photos have been processed, so there may be other photos waiting to be added to the grouping.
How do I see all the photos from a particular place?
Follow the process above to get to Subsets of Photos and then choose the Place link. Then choose the place of interest. Note that this will only show those photos that have already been processed and assigned a place if known.
How do I see all the photos or images associated with a person?
By associated, I mean that they are not photos or images OF the person, but ABOUT the person. These may be letters to or from the person, a will, or some other document. Follow the process above to get to Subsets of Photos and then choose the Person associated with an image link. Then choose the person of interest. As above, there are still many photos that have not yet been processed so there are likely more documents available that are not yet matched.
How do I see all the photos from a particular year?
Follow the process above to get to Subsets of Photos and then choose the Year link. Then choose the year of interest. Since not all photos have had dates assigned and many were not dated, keep in mind that some of these are only guesses for the year; for these, note the +/- that is given (which is also an educated guess).
How do I see all the photos that contain tags or keywords associated with them?
Follow the process above to get to Subsets of Photos and then choose the Keyword link. Then choose the keyword of interest. These will only show those that have had a tag or keyword assigned to them. There are a variety of keywords, so look at these since it gives another slice on the photos.
What can I do within the list of photos that I view?
It may help to first know what each of the parts mean to the right of a photo. First, note that my holding your mouse over any term you can learn more, but here is a brief summary. The File name just the actual name of the file which can be helpful if you wish to request a copy since I need to know which one to find. Clicking on the given file name will bring up the single image with all the information about this photo. The File id is just a sequential number assigned to the photo useful for internal purposes and clicking on it is the same affect as clicking on the file name but provides a larger image. The Source is the person from whom I received the photos. Clicking on the source's name brings up more information about the source, including a link to all photos from this source or individual links to each of the collections from this source. The Collection is the name of the particular subset from the source. Typically, this is the name or description of a photo album or other physical packaging of the photos from the source. Next, occasionally there is a Label that is a short statement catching the essence of the photo. Next, if known, is the Date of the photo. This may be any combination of the day, month, or year (and also ± years). Note that clicking on the day, if present, gives all photos known (thus far) to have have occurred on that day in that month; clicking on the month gives all photos known (thus far) to have occurred in that month in that year; click on the year gives all photos known to have occurred in that year. Next, is the list of Keywords, if any, associated with the photo. Clicking on any keyword gives all photos with that keyword attached to them. Next, is the Annotation, if any. This gives whatever was written on the photo (front or back) or the slide. Sometimes this is blank. Next, is the Description, if any. Typically, this is used if there is no annotation (and so added by me so many may not have this yet if there is no annotation). Next, is the Comments portion, if any. This will list any relevant comments, including providing the names of the people (typically, LTR), a comment about the place or even a question for others. Others can also submit questions (a bit below this). Typically, next is any Grouping to which the photo may be assigned. This is a collection of photos that occurred at a particular event, region, or some other common theme that crosses over the sources and collections and allows following some timelines. Clicking on the grouping name will show all photos from that grouping. When the place of the photo is known, next comes the Place information. There are several items to click here. First, is a link that shows a map of the known place. The more specific the place is given, the more precise is the map. Next is given the details of the place (form being, as much as possible, town/ship, county, state, country, place name) and clicking on this shows all photos so far assigned to this same place. The last item brings up more details about the specific place that is held in the database, which may include links to the place from various venues. Typically, what comes next are the list of people identified in the photo and clicking on the name gives information in the database about the particular person. The next row gives the names of the people again but this time the links show all photos so far identified with this person. Occasionally, there are a few other fields but hopefully they are self-explanatory.

Help primarily for those editing the photos

This will be formatted using a FAQ approach. Most of these instructions will only work if you have access as a super user, which is now limited to me.

How does one assign a grouping to a photo?
When the photo is being listed, look for the "update photo" link. Click on that link and in the Update Photo page, select desired grouping in the drop-down menu from the Grouping section of the updating page. Submit.
How does one UNassign a grouping to a photo?
Get to the page to update the photo (see above), and then in the drop-down menu, choose the first entry "choose grouping", which will delete the grouping id.
How does one UNassign a person to a photo?
When the photo is being listed, look for the "update photo" link. Click on that link and in the Update Photo page, select the "this page" link under the People section. Note that this will give the pix id just above Create/Assign. Copy or note this. In menu on the right, select "Manage PixIDpersonID". This takes one to the admin page. Select the Advanced Search link above the table. Enter in the pix id in the correct field and select search. Find the photo(s) and click on the x to de-associate the person with the photo.
How does one create a new grouping for a photo?
Get to the page to update the photo (see above). In the Grouping section, click on the "new grouping" link. This will bring up a new tab in which you can enter the name of the grouping and then click on 'Create' to create it. Then, go back to the update page. If some edits have already been entered, submit them and update again to find the grouping added to the list in the drop-down menu. If no edits had been made, refreshing the page will refresh the grouping list.
How does one edit the name of grouping for a batch of photos?
Get to the page to update the photo (see above). In the Grouping section, click on the "new grouping" link. This will bring up a new tab in which you can enter the name of the grouping as in how to make a new grouping. Now, choose "Manage Grouping" from the menu on the right. This will produce a new page listing all the groupings, including the id, grouping (name), url, and date edited. If you know the name or year or id or any other part, enter into the white boxes underneath the headings and hit return. This should filter the list to make it shorter. Find the desired grouping and click on the pencil icon on the right to edit it. Edit as desired and click on Save.
How does one delete a grouping for a batch of photos?
FIRST: do NOT do so unless you know the grouping has no photos attached to it. It takes a lot of work to match these, so do not take this lightly. See the last item to get to the Manage Grouping page. Find the desired grouping and click on the X icon on the right to delete it. Proceed with CAUTION.
How does one remove duplicate places?
Since this is not really related to photos, it should be moved to a different section. 1. Open the utilities.php file within the Views/Photo/. Comment out all other commands (usually, just the last one) and uncomment out the Place::listDuplicatePlaces(); call. Then run http://www.alhibbard.com/family/history/photo/utilities in a browser. This will produce a list of candidates of duplicates. Currently, the PossiblePlaceDuplicates.txt file has the latest run (on Desktop). 2. Pick a pair of ids that correspond to what look like duplicate places. We need to see where, if anywhere, these are being used. Back to utilities. php and comment all except Place::comparePlaceids(620, 2483) (or other numbers). Trade in your two ids for these and execute the call to this as above. Look at the top output of all the fields to compare which has more details and then look at the output from checking each database table. If there is a need to merge these, use the Place::mergePlaceids(628, 2494) call in the utilities.php file. The first ID is the one to kill and the second is the one to retain. Run this and look at the output. If there was not a need to merge, don't. Now, either way, delete the "old" one or the one that wasn't used yet by going to place/admin, typing in the id in the id column and clicking on the X to delete it. KNOW What you are doing BEFORE doing this.